Ethiopian Red Cross Society Vacancy

Duties and Responsibilities

1. Compiles input data for plannng and participates in formulating internal countrol policies and procedures for admininstration and finance matters of the program;

2. Performa journalizing,posting, cross-referencing,adjusting entries, correcting entries, closing entries, determining account blances ,testing accounting activities for accuracy;

3. Carries out inventory control activities of the program;participates in stocktaking actibities of the program;

4. Verifies that journal entries of financial transactions agree with the entries and particulars of the respective source documents;

5. Regularly tests account balances for overstatement, understatment, transsposing omission and other posible clerical errors to keep the book of accounts reliable and updated;

6. Makes reference and cross refernce of all source documents to the ledger account codes, keeps and updates journal voucher register books;

7. Prepares a monthly trial balance of all ledger account balances;

8. Reconciles bank statements against the Program;s book of accounts;

9. Journalizes payroll, and verifies clearance of salary advances and payroll fund account;

10. Follows up that taxes and insurance payments and collections are handled on time,verifies that insurance claims are submitted and checks correctness of claim computations;

11. Review, analyses and summarizes petty cash data;

12. Compiles and verifies proper payroll imput data and other payments to workers for preparation of payroll; Prepares payroll of the Program;

13. Encodes accounting data in the computer, analyses the encoded information with the aid of the computer, prints the required financial report;

14. Assist external auditors in providing the necessary documents;

15. Follows up budger requisition, consolidation, endorsement and implementation matters of the program are in accodane with pre established regulatory framework;

16. Expedites and facilitates the prepartation of annual budget for income and expenditure and annual forecast of cash flow for the head office and central store of the program,

17. Follows up the evaluation and analysis of monthly rtial balances, quarterly statements of income and expenditure account and quarterly balance sheet of all pharmacies and of any other financial information and the provision of qualified information for management decision making;

18. Ensures the consistency 9f physical count of inverntories with their balances in the book of accounts;

19. Checks the correctness of petty cash payment vouchers and account coding;

20. Operates a computer, calculator and other common facilitating office machines used for computing and recording financial transactions;

21. Maintains and updates purchas register books for both foreign and local purchases by inserting all the necessary data;

22. Summarizes accounting records on work sheets and other working papers in preparation to produce financial reports;

23. Prepares schedule of subsidiary ledger accounts and chart of general ledger accounts;

24. Participates in preparing periodic and end of period financial reports and statements;

25. Exeutes audit review feedbacks given on the books of accounts and accounting practices of the program;

26. Provides technical backup to Ethiopian Red Cross Socity A.A Banch outlets on matters of finance and accounting;

27, Performs other related duties and responsibilities of the job as assigned by the Head of the pharmacy head,

Work Unit : N.o 3 Pharmacy

Reports to; Pharmacy Head

Qualification

• First degree in Accounting/Accounting & Finance, training in accounting software application
• 2 years related work ecperience

Duties and Responsibilities

1.Count and effects collections of the drugs dispensary or other transactions of the outlet, gives changes to clients as required, and issues receipts;

2.Draws cash from bank against written orders and deposits collections and unclaimed salaries in bank timely;

3.Pays out cash against written orders and obtains receipts;

4.Keeps records of amount received and paid and reconciles cash balance with records;

5.encode the transactions data of the outlet in a cash register machine in accordance with applicable regulatory requirements;

6.Checks cash balance against transactions at end of day;

7. Keeps banknotes and denominations (changes)or other negotiable instructions sorted to avoid possible errors and facilitate disbursements;

8.Counts and records cash at the beginning and end of each cash period of duty and prepares reconciliations statement;

9.Verifies cash held against records:

10.Effects authorized payments to a requesting party after thoroughly checking for fulfilments of approval procedures by authorized officials of the program and the Society as the case may be;

11.Takes utmost care of cash custody and makes proper use of such working equipment as adding machines, cash registers and keeps cash collections and disbursements registered and updates records;

12.Pays salaries, per dimes and advance to employees of the outlet based on the approved payment documents and other pertinent supporting documents or facilitates;

13.Cross-reference bank deposit slip or checks deposits to cash receipts/cash sales invoice to which they relate;

14.Sorts out and arranges receipts and payments related documents and distributes the right number of copies to complete internal control procedures;

15.Checks the correctness of daily cash collection, deposit report and attached receipts;

16.Keeps the petty cash of the outlet; summarizes all the petty cash payments and replenishes same as required;

17.Stamp payment documents as appropriates;

18.Perform other related duties and responsibilities of the job as assigned by the Pharmacy Head;

Work Unit:2 Pharmacy

Report to: Pharmacy Head

Qualification

• First degree /Collage Diploma or TVET Level IV/III certificate in accounting
• 2/4 years relevant Experiance.

Duties and Responsibilities

1.Administers the human resource, material resource and financial matters of the pharmacy outlet;

2.Leads and motivates the staff and ensure the proper execution of the duties and responsivities of the pharmacy outlet;

3.Ensure that the pharmacy outlet is properly furnished with human resource, materials and financial resource requirements and that the resource is efficiently and effectively utilized;

4.Heads the drug stock supply, storage and dispensing of good quality, safe, efficacious and affordable essential drugs to target community members of the pharmacy outlet;

5. Ensures that the administrative and regulatory requirements of the Food, medicines and Healthcare Administration and Control Authority and the EDP Head office on Pharmacies are strictly complied in running the outlet;

6.Conducts drug need assessment to identify priority list of essential drugs that are most wanted by the target community of the outlet area;

7.Ensure that drugs in the outlet are stored properly in accordance with the pharmacopeias stands and the requirements of the Food, Medicines and Healthcare Administration and Control Authority;

8.Follow up the stock level of the drugs stocked in the outlet and request replenishment from the Head Office of the program or effects replenishment through locality purchase if authorized to do so;

9.Checks the drugs dispatched from the central store of EDP against the list down in support documentations, inspects the expiry/condition of each drug, count and certify on goods receiving note and confirms delivery;

10.Monitors and evaluates the applied drug distribution system and proposes improvements or alternatives which can upgrade efficiency of the dispensary service delivery;

11.Ensure that expired, damaged and spoiled drugs and medical supplies are disposed within a responsibly short time and obtains certificate of destruction in accordance with the directives of the Food, medicines and Healthcare Administration and Control Authority, and that proper documentation or certification is obtained from the relevant local health offices and kept to that effect;

12.Monitors market response to drugs distributed by EDP with the objective of assessing the opinion of prescribers, dispensers and consumers;

13.Ensures that work instructions, directives, procedures issued by the Head Office of EDP and the society in general are properly executed in the pharmacy outlet:

14.Schedules, reshuffles, monitors and controls guarding shifts of the Pharmacy;

15.prepares and submits regular and specials reports and data on operations reports, requisitions and issues to the Head Office / AA Branch of the Program;

16.Performs other related duties and responsibilities of the Pharmacy outlet as assigned by the Head of the Operations Division/AA Branch.

Work Unit: A.A Branch

Report to: AA Branch Head

Qualification

• First degree /Collage Diploma in Pharmacist/Drugist and registered as a pharmacist /Drugist by the MOH.
• 7/9 years relevant experiances out of which 4/5 years in managerial/head posision.