Principal Responsibilities

Key Result Area #1- Financial Management-cash and disbursement

1. Ensures sound cash management is maintained both at AP and regional offices
2. Ensure the availability of cash for smooth project implementation both at regional and AP offices
3. Assists the project offices in budget preparations, budget reforecast, monthly cash flow requests, monthly budget variance explanations, etc.
4. Review regional office and project offices payment documents based on DOA.

Key Result Area #2 – Financial reporting and analysis

1. Ensures project offices transactions are properly coded and accounted for.
2. Reviews project offices financial documents and reports for any Irregularities,
3. Coordinate regional and projects monthly closing activities in accordance with FH standards and FHE reporting calendar.
4. Assist the Country Office year end closing activities and ensure the implementation of year end procedures both at project offices and regional office in a timely manner.

Key Result Area #3 – Internal Control, compliance

1. Ensure that adequate internal controls are in place, closely monitor all financial activities and keep the Country Office Finance Manager advised of all situations which have the potential for a negative impact on internal controls or financial performance of the regional offices and Projects under his/her supervision.
2. Ensure the adherence of internal financial policies and procedures, accounting standards, different donor rules and regulations and applicable government policies at the project offices and regional office
3. Review and strengthen the financial control system which has zero tolerance to fraud and effective management of fiduciary risk, ensuring that there is transparency and an audit trail along the financial flows.
4. Monitoring and reporting of all regional office financial management issues to FHE country office.

Key Result Area #4 – Staff Management

1. Support subordinates to set goals, provide guidance or direction in execution, periodically evaluate the performance based on the indicators and give timely feedback
2. Coaching and mentoring to ensure that staff is motivated, help them to develop and enhance their skills, has good relations with colleagues and are held accountable.
3. Identify capacity development needs for staff under supervision, plan and seek the necessary and affordable programs to enhance staff technical capacity

Job Level Specifications

• Full agreement with FH’s Christian foundation and beliefs as expressed in The Heartbeat: our Values, Vision, and Purpose.
• Strong Interpersonal skills,
• Is interested in the growth and well-being of the staff and Strong people-management and leadership skills
• Proven ability to manage, motivate and mentor staff and create a positive team environment and has team building skills
• Demonstrated ability in analyzing financial data, projections, expenditures, and accruals.
• Proficiency in MS Dynamics, MS-Word and MS-Excel and other applications
• Ability to work effectively under pressure

Education and Experience

• BA degree in Accounting and Finance, business administration and related field from a recognized and certified institution or university.
• A minimum of 4 years’ experience in a similar or senior finance position with an International NGO.

Distinguishing Competencies

• Practical experience in using a wide range of accounting software including MS Dynamics, MS-Word and MS-Excel and other applications.
• Proven expertise with JEOP rules and regulation on Procurement and Financial Management
• knowledge of Generally Accepted Accounting Principles, IPSAS and a practical knowledge of financial systems and internal controls is preferred.

Language

• Proficiency in both spoken and written English.

Principal Responsibilities

Key Result #1 –purchase requests at:

1. Verifies all requested materials are with specifications, the quantity; the units of measurements are clearly stated clarifying unclear items and recommendation alternatives

2. Compile the same categories of supplies or equipment

3. Able to apply organization automated applications used for purchase.

Key Result# 2 Vendor selection and Proforma collection

1. Identifies and selects potential vendors to procure requisitioned Items

2. Ensure their reliability and the quality of their products

3. Collect price quotation from reliable suppliers

4. Negotiate with suppliers

5. Keep information accessible by sorting and filling the suppliers address,

Key Result# 3 making analysis and payment request

1. Prepare offer analysis, purchase order, request the payment and facilitate for approval based on the policy and procedure of the organization

2. Place order with adequate lead time to ensure on time arrival of supplies

3. Follow up payment and collect the check for selected winner

4. Receive the materials as per the order

5. Deliver purchased materials to the storekeeper and collect receiving notes

Key Result #4 – Financial Settlement

1. properly record financial document

2. settle the payment on time

3. Handling petty cash for small purchases and loading

Job Level Specifications

⮚ Full agreement with FH’s Christian foundation and beliefs as expressed in The Heartbeat: our Values, Vision, and Purpose.

⮚ Ability to communicate with organization members.

⮚ Physical fitness to operate in and different weather environments.

⮚ Shows a positive attitude that contributes to a good working atmosphere in the office

⮚ Maintain or retains confidential internal information of the organization.

Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies

Experience

⮚ At least 4 Years for diploma & 2 years for degree experience in a similar position preferably in an International NGO setting.

⮚ Computer skill is mandatory

⮚ Ability to perform multiple tasks simultaneously.

Education/Certifications

⮚ Degree /Diploma in supplies chain management or a relevant field is preferred.

Supervisory Responsibility

⮚ This position has no supervisory responsibility.

Language

⮚ Proficiency in spoken and written Amharic and /or local language of the operational area and, basic understanding of English required;

Principal Responsibilities:

Key Result #1 – Planning

1. Draw up plans, proposals, and budget for new projects/extensions in collaboration with all stakeholders;

2. Develops project planning and monitoring guidelines with the context of the project jointly with DFSA HO M&E team;

3. Coordinates, prepares and documents annual and detailed implementation plans in collaboration with the DFSA HO M&E team, project staff and government stakeholders;

4. Prepares concept notes and on the shelf proposals that can be used as input for future project/program development;
5. Makes sure that annual operational plans are prepared in line with the agreed upon project proposals and compile justifications for any deviations from the plan;
6. Makes sure that project planning endeavors are participatory that involves all stakeholders including primary beneficiaries;

Key Result # 2-Project implementation

1. Play lead role in program/project planning, implementation, monitoring and evaluation of all FH/Ethiopia projects in a specific project area he/she assigned to;
2. Devises efficient system to ensure timely transfer of food to project beneficiaries;
3. Responsible to handle the Social Accountability activities in his/her respective project;
4. Facilitate and coordinate program implementation on the basis of the plan;

5. Ensures the World-link 3 system is properly applied at project level and real time data is collected by animators using mobile apparatus distributed for the purpose.

Key Result #3 – Capacity Building Activities

1. Identify capacity gaps of relevant partner staff in the area of project design, monitoring, evaluation and reporting fill the gaps as deemed necessary with the view of enhancing the capacity of local FH staff and partners;

2. Make sure that all staff internalized the PIM and work in adherence to the rules, regulations and procedures set in it;

3. Provides on the job training and technical backstopping to relevant partner staff and FH project staff on the technical aspect of World-Link 3.

Key Result #4 – Monitoring, Evaluation and Reporting

1. Based on the annual activity and budget plan, make regular field visit to check the proper implementation of all sectors and furnish monitoring reports to the project manager for timely decision making;

2. Compile periodic progress reports (monthly, quarterly, annual) of all sectors and submit to the project Manager for verification;

3. Keep proper documentation of project proposals, periodic reports, agreements and other documents related to project design, monitoring, evaluation and reporting both in soft and hard copy;

4. Take the lead during DFSA-TRAIN project mid-term and terminal evaluation.

Key Result #5 – Coordination and Networking

1. Liaise with government institutions and other NGOs regarding project design, monitoring, reporting and evaluation of activities;

2. Liaise with Amhara Development Association (ADA) project staff to acquire technical support;

SAFETY AND SECURITY RESPONSIBILITIES

• Encourages compliance of Safety and Security principles and policies of the organization by all staffs;
• Visiting project Offices and operational areas periodically to meet staff and making sure that all staff members are aware of the safety and security procedures;
• Explains to staffs the reasoning behind the organization’s safety and security policies and procedures
• Organizing local training sessions, such as First Aid, Fire Safety, and Defensive Driving for staff members. If possible, he/she should conduct briefing and training sessions himself/herself;
• Ensures that safety and security objectives are added to performance reviews and evaluations of all staff members;
• Encourages staff to adopt safe and secure practices. Ensuring that updated personnel information related to safety (Record of Emergency Data) and security management are kept in Human resources.

GENDER RESPONSIBILITIES

• Provide adequate time to staff to participate in gender sensitivity workshops and related events.
• Through observation, interviews, and spot-checks, ensure that the staff planning process is gender sensitive.
• Build a better gender balance in staffing through affirmative action.
• Observe if women staff are as involved as men in high-profile activities such as interaction with visitors and chairing meetings, and take corrective action if warranted.
• Encourage female staff to participate in external networks (local and regional), as well as seminars and cross visits.
• Facilitate open and regular discussions with staff on about the work environment, policies, and values convenient to gender issues.

SAFEGUARDING POLICY

FH strives to provide an environment free from sexual exploitation and abuse and harassment in all places where relief and development programs are implemented. FH holds a zero-tolerance policy against sexual exploitation and abuse and harassment. FH expects its employees to maintain high ethical standards, protect organizational integrity and reputation, and ensure that FH work is carried out in honest and fair methods, in alignment with the FH Heartbeat and safeguarding and associated policies. Violations to stated policies will be subject to corrective action up to and including termination of employment.

EDUCATION AND EXPERIENCE

• Education –Bachelor degree in management, Rural Development, Agriculture, or Economics, Natural Resource management or other related fields;
• Experience –Minimum of four years related experience in the field preferably in a similar program or INGO.

Distinguishing Competencies

• Strong computer skill and knowledge in the area of MS word, MS Excel, MS Access, PowerPoint and email communication.
• High level of initiative taking.

Language

• Proficiency in both spoken and written English. Ability to write reports and business correspondence. Knowledge of local language of the intervention area is preferred.

OTHER REQUIREMENTS

• Full agreement with FH’s Christian foundation and beliefs as expressed in The Heartbeat: our Values, Vision, and Purpose.

• Excellent writing skills in English with proven ability to communicate,
• Computer literate
• Strong Interpersonal skills,
• Emotional maturity,
• Cross-cultural Sensitivity,
• Ability to work effectively under time-constraints.