Ministry of Health-Ethiopia Vacancy

The Ministry of Health invites competent and interested applicants for the following positions.

JOB OBJECTIVE:

The objective of the Senior Special Advisor for Grant Finance Management position is to ensure the effective financial management system is maintained within the Ministry of Health in general and the Finance Executive Office in particular.

JOB SUMMARY:

The major duty of the position is to play an advisory role on major financial strategic issues, where all financial management aspects are considered. This includes, but is not limited to, advising and supporting the Finance Executive Office and the Ministry on specific financial management and institutionally strategic issues, policy issues, and planning and implementation issues. Support the regions and federal institutions in relation to grants and financial management. Ensuring the standard financial operating procedure is complied with, and procedure documents are revised in a timely. Ensure the fund absorption gap is improved.

ROLES AND RESPONSIBILITIES:

Advisory:

• Using their extensive experience and professional insights, advise and support the Finance Executive Office and the Ministry on particular financial management and institutionally strategic issues, policy issues, plan and implementation issues
• Resolve or suggest a manageable recommendation for complex issues or discrepancies
• Provide amicable solutions for risks and challenges that the Executive Office or the Ministry might face
• Through their interpersonal communication skills and competency, represent the Finance Executive Office and/or the Ministry on various events to support, provide recommendations and contribute towards effective implementation of programs.

Budget control-monitoring:

• Provide guidance and technical assistance during preparation of annual budgets and work plans
• Participate in preparation of annual budgets and work plans together with the relevant officials at Federal/Regional/Zonal levels
• Develop spending forecast for all projects in collaboration with project team. Where variance are identified, work with the finance team and project staff to develop corrective action
• Ensure that expenditures are within the approved budget
• Oversee the grant-related budgeting process and Grant close out.

Financial Management:

• Ensure all accounting records and bank accounts are up-to-date and that all the standard recording and reporting guidelines are fully complied with by regions and implementers.
• Maintain ledger per region and monitor liquidation status by region, by source of fund and by purpose (activity) and ensure that advances are cleared in reasonable time.
• Ensure all commitments and related budget are accurately reflected in the organization’s financial system
• Monitor the financial management aspects of procurement of commodities, construction and services in accordance with the established guidelines, in conjunction with the relevant officials from other departments and implementers
• Maintain proper books of accounts with posted ledgers and conduct field visits to ensure proper recording of transactions and to ensure the correctness of SOEs.
• Ensure that updated and appropriate ledgers are maintained by the regions
• Ensure compilation of VAT expenditures and the submission of VAT reimbursement requests to MoF
• Together with the Senior Advisor, Senior Coordinator and the Finance Manage ensure strict adherence to installed internal control systems for all areas of Grants’ operation.
• Identify and implement together with the related officials sound financial staff development and capacity building programs for financial staff at regional/zonal levels
• Ensure that periodic internal and external financial reports for management consumption and also for donors or other external parties are produced on a timely and accurate basis.
• Establish a risk-based regional supportive supervision plan taking into account factors such as long outstanding advances, low absorption, internal and external audit findings, and quality of reporting from RHBs.
• Ensure that the books of accounts are maintained for auditing by external auditors and by donors. Effectively participate in the audit work, participate in the preparation of the audit remedial action plan, and its implementation
• Revise and maintain up-to-date Financial Procedures SOPs regularly

Cash Management

• Liaise with the Senior Grant Finance Coordinator to confirm breakdown of funds received from the donor to facilitate accurate recording and subsequent implementation.
• Confirm availability of cash in the bank at any one time, and especially before releasing transfer orders.
• Maintain long-term and short-term cash flow projections to monitor the cash balance better
• Set a minimum cash balance that should be in the accounts of RHBs and at which point to trigger a transfer.
• Ensure that monthly bank reconciliation statements are prepared for all bank accounts
• Conduct field visits to RHBs to ensure adequacy of cash management systems.

Grant Management

• Ensure that a separate grants file for each funding is maintained
• Liaise with all communication with donors
• Ensure compliance with donor requirements in grant management
• Ensure compliance with grant closure times
• Ensure compliance with the financial management and grant management requirements of donors
• Ensure compliance with reporting requirements
• Liaise with the internal and external auditors and follow up on any audit queries or issues in the management letters.
• Carry out other duties as assigned by the Finance Executive Officer
• World Bank and Global Fund Reporting Requirement skills are an advantage.
• IFMIS and Peachtree or other accounting packages skills are mandatory.
• Hands-on computer Literate (MS Word, Excel, PowerPoint)

EXPECTED OUTCOMES:

• Efficient and efficient financial management system.
• Improved coordination and organization of financial data.
• Implementation of a better and more efficient financial recording system.
• Effective resolution of financial data discrepancies.
• Improved timeliness and accuracy in the provision of financial reports to all concerned.
• Compliance with donors’ requirements and government financial rules and regulations.
• High-quality performance in financial data management and analysis.
• Revised workflow of the executive office for better implementation and revised grant/financial management SOPs as needed.
• Enhanced communication and collaboration within the team.

EDUCATIONAL BACKGROUND:

• BA degree or master’s degree in accounting and finance.

WORK EXPERIENCE:

• Minimum of 17 years of proven work experience in financial analysis, budgeting, and forecasting, financial management, reporting, and data analysis for a BA degree or
• Minimum of 15 years of proven work experience in financial analysis, budgeting, and forecasting, financial management, reporting, and data analysis for a master’s degree or
• Minimum of 13 years of proven work experience in financial analysis, budgeting, and forecasting, financial management, reporting, and data analysis for a master’s degree, preferably in an international development or government organization projects context.
• Of the total experience required a minimum of 8 years of proven work experience supporting grant finances at the federal level is mandatory. Experience with donor-funded projects within the health sector is highly preferred.

SKILLS:

• World Bank and Global Fund Reporting Requirement skills are desirable.
• IFMIS and Peachtree or other accounting packages skills are mandatory.
• Hands-on computer Literate (MS Word, Excel, PowerPoint)
• Ability to independently organize work, prioritize and perform multiple tasks simultaneously, demonstrate self-initiative, and solve problems
• Fluency in verbal and written communication in English with good analytical skills
• Ability to work under pressure and meet tight deadlines to ensure timely reporting to donors.
• Strong data analysis, interpretation, and report writing skills.
• Excellent communication and Strong facilitation skills.
• Ability to handle sensitive information with maturity and professionalism, respecting confidentiality.
• Strong analytical, problem-solving, and decision-making capabilities based on data analysis.
• Proven record of accomplishment in delivering quality performance in highly pressured environments.

ACCOUNTABILITY:

• Both the Civil Service and MoH/RHB Human Resource Administration rules and regulations will be applied to guide the day-to-day services of the advisor. Furthermore, since the position is for grant finance, the donors’ various requirements and regulations need to be complied with as well.

The Ministry of Health invites competent and interested applicants for the following positions.

Job Title : Senior EMR Coordinator

Reports to: Digital Health, LEO

Duty station: Ministry of Health

Required number: 1 (One)

Type & Duration: 12 months’ contract with possibility of extension, subject to performance up to the project period.

Salary: 43,283.00 (Forty-three thousand, two hundred eighty-three) ETB

Background:

Digital Health Lead Executive Office is one of the executive offices in the Ministry of Health, which is committed to enhancing health systems by providing effective, reliable, secure, and innovative digital health systems to support policy and strategic development, clinical decision-making, patient management, health care provision, education, and research functions of the health sector.

Digital Health LEO serves as a bridge between technology and healthcare, ensuring that digital solutions are effectively used to improve patient care, enhance efficiency, and drive innovation within the organization.

Position summary

The Senior EMR Coordinator will lead the implementation, maintenance, and support of the Electronic Medical Record (EMR) system across health facilities. The role will involve coordinating with digital health, hospital/health center/ health post staff, and management to ensure the EMR system supports clinical workflows, complies with health regulations, and enhances patient care quality.

Duties and Responsibilities

EMR Implementation:

• Coordinate the planning, implementation, and go-live of the EMR system, ensuring a smooth transition and minimal disruption to health facility operations.
• Develop and maintain implementation timelines, project plans, and status reports.

System Optimization:

• Continuously evaluate the EMR system to enhance efficiency, improve user experience, and support health facilities.
• Identify opportunities for process improvements and workflow enhancements.
• Collaborate with end-users to gather feedback and address system issues.
• Incorporating the additional requirement into the EMR system

Capacity building and Support:

• Develop and deliver comprehensive training programs for hospitals, health centers, and health post administrators on EMR usage, best practices, and troubleshooting techniques.
• Provide ongoing technical support and assistance to end-users, resolving system issues.
• Maintain up-to-date documentation and knowledge base resources.

System Upgrades and Maintenance:

• Coordinate EMR system upgrades and updates, ensuring compatibility with other systems and regulatory requirements.
• Monitor system performance and identify areas for improvement.

Project Management:

• Plan and manage EMR-related projects, including timelines, budgets, and resources.
• Conduct regular system evaluations and user feedback sessions to assess effectiveness.
• Performs additional duties as assigned.

Reporting and Coordination

The Senior EMR Coordinator will report directly to Digital Health LEO and will coordinate closely with the Digital Health system and service desk.

Duration and Location

This is a full-time position based in the Ministry of Health- Ethiopia, with frequent travel as necessary. The contract will be for 12 months, with the possibility of extension based on performance and funding availability.

Qualifications and Experience

Education:

• Minimum of a bachelor’s degree or master’s degree in information systems, Health informatics, Computer Science, Computer Engineering, Software Engineering, or Digital Health.

Experience:

• Minimum 12 years proven work experience in system development and implementation for a BSc degree, or 10 years of MSc degree, or years of proven work experience in system development and implementation.
• Of the total experience required a minimum of 3 years of proven work experience supporting EMR at the federal level is mandatory.
• Proven experience in developing and implementing information systems, preferably in EMR implementation, management, and support.
• Proven expertise in Bahmi EMR or similar platform.
• Strong understanding of data management, security, and privacy principles.
• Familiarity with international best practices, standards, and guidelines for digital health.

Skills:

• Excellent project management skills, with experience using project management tools, preferably in Jira.
• Strong leadership and communication skills, with the ability to work effectively in a collaborative team environment
• Excellent communication and project management skills.

ACCOUNTABILITY:

• Both the Civil Service and MoH Human Resource Administration rules and regulations will be applied to guide the day-to-day services of the manager. Excellent analytical and problem-solving skills.

The Ministry of Health invites competent and interested applicants for the following positions.

JOB OBJECTIVE:

The objective of the Grant Finance Manager position is to ensure the effective financial management system is maintained within the Ministry of Health in general and the Finance Executive Office in particular.

JOB SUMMARY:

The major duty of the position is to ensure the financial resources of the Ministry are well managed, and the financial management and the overall internal control system are strengthened. This includes but is not limited to ensuring the grant’s books of accounts are maintained as per the rules and regulations of the government and in compliance with funders’ guidelines. Support the regions and federal institutions in relation to Grant finance management. Ensuring the standard financial operating procedure is complied with and that the books of accounts are maintained properly and supported by appropriate documents. Ensure the fund absorption gap is improved.

ROLES AND RESPONSIBILITIES:

Budget control-monitoring:

• Participate in the preparation of annual budgets and work plans together with the relevant officials at Federal/Regional/Zonal levels
• Involved in the preparation of the spending forecast for all projects in collaboration with the project team. Where variances are identified, work with the finance team and project staff to develop corrective action
• Ensure that expenditures are within the approved budget
• Involved in the grant-related budgeting process and Grant close-out.

Financial Management:

• Make all accounting records and bank accounts up-to-date and keep the standard recording and reporting guidelines fully complied with.
• Maintain ledger per region and monitor liquidation status by region, by source of fund, and by purpose (activity), and ensure that advances are cleared in a reasonable time.
• Maintain periodic Statement of Accounts for implementing regions/agencies and reconcile the statement with the one to be maintained by those implementers
• Ensure all commitments and related budgets are accurately reflected in the organization’s financial system
• Review the financial management aspects of procurement of commodities, construction, and services in accordance with the established guidelines, in conjunction with the relevant officials from other departments and implementers
• Maintain proper books of accounts with posted ledgers and conduct field visits to ensure proper recording of transactions and to ensure the correctness of SOEs.
• Ensure that the regions maintain updated and appropriate ledgers
• Compile list of VAT expenditures and submit VAT reimbursement requests to MoF
• Together with the related officials, implement sound financial staff development and capacity building programs for financial staff at regional/zonal levels
• Provide periodic internal and external financial reports for management consumption and also for donors or other external parties on a timely and accurate basis.
• Participate in a risk-based regional supportive supervision taking into account factors such as long outstanding advances, low absorption, internal and external audit findings, and quality of reporting from RHBs.
• Maintain books of accounts for auditing by external auditors and by donors. Effectively participate in the audit work, participate in the preparation of the audit remedial action plan, and its implementation
• Preparing payment, receipt, and journal vouchers as the case may be, and timely recording the transaction in the books of accounts
• Processing cash transfers to the regions and following up on the timely effecting of the transfer.
• Processing payment requests relating to the construction project.

Cash Management

• Confirm breakdown of funds received from the donor to facilitate accurate recording and subsequent implementation.
• Confirm availability of cash in the bank at any one time, and especially before releasing transfer orders.
• Maintain long-term and short-term cash flow projections to monitor the cash balance better
• Set a minimum cash balance that should be in the accounts of RHBs and at which point to trigger a transfer.
• Prepare monthly bank reconciliation statements for all bank accounts
• Conduct field visits to RHBs to ensure adequacy of cash management systems.

Grant Management

• Maintain separate grant files for each funding
• Liaise with donors as required
• Ensure compliance with the financial management, grant management, and reporting requirements of donors, including grant closure
• Communicate with the internal and external auditors and respond to any audit queries or issues in the management letters.
• Carry out other duties as assigned by the Director.

EXPECTED OUTCOMES:

• Accurate and updated financial data
• Reconciled books of accounts and statement of accounts with implementers
• Provision of timely and accurate financial reports to all concerned.
• Compliance with donors’ requirements and government financial rules and regulations.
• High-quality performance in financial data management
• Enhanced communication and collaboration within the team

EDUCATIONAL BACKGROUND:

• BA degree, master’s degree, or PhD in Accounting and Finance

WORK EXPERIENCE:

• Minimum of 14 years of proven work experience in financial analysis, budgeting, and forecasting, financial management, reporting, and data analysis for a BA degree or
• Minimum of 12 years of proven work experience in financial analysis, budgeting, and forecasting, financial management, reporting, and data analysis for a master’s degree or
• Minimum of 10 years of proven work experience in financial analysis, budgeting, and forecasting, financial management, reporting, and data analysis for a PhD degree, preferably in an international development or government organization projects context.
• Of the total experience required a minimum of 6 years of proven work experience supporting grant finances at the federal or health bureau level is mandatory. Experience with donor-funded projects within the health sector is highly preferred.

SKILLS:

• Ability to independently organize work, prioritize and perform multiple tasks simultaneously, demonstrate self-initiative, and solve problems
• Fluency in verbal and written communication in English with good analytical skills
• Ability to work under pressure and meet tight deadlines to ensure timely reporting to donors.
• Strong analytical, problem-solving, and decision-making capabilities based on data analysis.
• Proven record of accomplishment in delivering quality performance in highly pressured environments.
• World Bank and Global Fund Reporting Requirement skills are an advantage.
• IFMIS and Peachtree or other accounting packages skills are mandatory.
• Hands-on computer Literate (MS Word, Excel, PowerPoint)

ACCOUNTABILITY:

Both the Civil Service and MoH/RHB Human Resource Administration rules and regulations will be applied to guide the day-to-day services of the advisor. Furthermore, since the position is for grant finance, the donors’ various requirements and regulations need to be complied with as well.

The Ministry of Health invites competent and interested applicants for the following positions.

Job title: Routine immunization Support Manager

Reports to: MCAH LEO

Duration of contract: One year, renewable based on performance and availability of funds

Duty Station: Metropolises of the Regional Health Bureaus of Amhara, Tigray, and Somali regional states (Bahrdar, Mekele, and Jigjiga)

Required number: 3 (Three)

Salary: 54,104.00 (Fifty-four thousand, one hundred and four) ETB

The Federal Ministry of Health would like to invite competent applicants for the following position.

Purpose: To provide comprehensive technical assistance on the routine immunization system through assessing health system constraints, evidence generation, extensive capacity building, and identifying and reaching zero-dose and under-vaccinated children. Support in the preparation and implementation of the new vaccine introduction into the routine immunization program.

Role and Responsibilities

• Under the overall guidance and supervision of the Ministry of Health and the immunization service desk, the position holder will be expected to
• Monitor immunization program performance and improve routine immunization services delivery and data quality at national and subnational levels
• Support MoH initiatives such as big-catch-up, data triangulation, supportive supervisions, trainings, review meetings, etc., on addressing zero doses and under-vaccinated children
• Support the development and execution of vaccine introduction plans at the national level, including CDC and other donors’ applications
• Supports the development and implementation of strategies and activities within the NIS (National Immunization Strategy), including the annual ISD plan for strengthening service delivery and new vaccine introduction
• Provide support to MOH/ISD and the TWGs on the revision of M & E tools (recording and reporting) to include newly introduced vaccines
• Contribute to the documentation and dissemination of lessons learned, best practices, and success stories directly related to new vaccine introduction
• Support the development of micro-plans at all levels and aggregation at the national level to ensure adequate resources.
• Conduct coaching and mentorship, training, and joint supportive supervision to build the capacity for the regional and national EPI teams
• Coordinate and monitor regional-level TA activities and evaluate and submit a performance report of regional TAs
• Coordinate and conduct data quality improvement activities and qualitative and quantitative assessments (LQA surveys, data triangulation, and Penta3 coverage assessments) to generate evidence on the immunization service and data quality.
• Develop training materials and provide training and orientation on immunization program, recent directions, and new vaccines for health staff at the zonal, Woreda, and HF level
• Coordinate national and sub-national SIAs (engage in material development, preparatory activity monitoring, documentation of technical reports, and lessons learned).
• Support the advocacy and demand generation activities and coordinate social mobilization activities at the national and subnational levels.
• Ensure regular monitoring (completeness & timelines) of administrative EPI data and provide regular feedback to regional health bureaus
• Conduct periodic supervisions and monitoring using the standard checklist and provide feedback to the RHB, ZHD, districts/sub-districts
• Facilitate EPI review meetings at the national and sub-national levels to evaluate key program success, challenges, and solutions.
• Provide TA to the operationalization of implementation of PIRI activities at National, RHB, ZHD, WrHO, and PHCU to reach all unvaccinated children
• Conduct regular VPD surveillance (AFP, measles, and other VPDs) in collaboration with EPHI and Subnational PHEM structures
• Support the operationalization and implementation of vaccination services integration into RI and primary health care services.
• Support the MoH to regularly monitor the progress of vaccination and data analysis, and use the evidence for planning
• Frequent traveling to hard-to-reach areas (district and PHCUs as necessary)
• Summit monthly report to FMOH
• Submit a detailed final report at the end of the assignment.
• Provide monthly progress updates on the project

Education:

• Master’s degree in public health, Nursing, Midwifery, or Epidemiology.

  Experience:

• Minimum of 12 years of proven work experience on maternal and child health program; out of which 5 years are directly on immunization program, in quantitative and qualitative assessments, and data analysis.

  Language:

• Knowledge and skill of the regional working language is advantageous

Accountability

• Both the Civil Service and the MoH – Human Resource Administration (HRA) rules and regulations will be applied to guide the day-to-day activities and performance of the adviser.
• *As new priorities emerge, the MoH may periodically revise this TOR for this position.

Location: Addis Ababa, Ethiopia
Reports to: EFELTP Country Director / HRDI LEO
Salary: Per Ministry Scale
Employment Type & Duration: Full-time (Contract duration subject to program requirements)
Salary: 84,197.00 (Eighty-four thousand, one hundred and ninety-seven)
Required Number: 1 (one)

Functional Responsibilities:
Under the overall guidance of the Human Resources for Health Development and Improvement Lead Executive Officer and in close collaboration with relevant stakeholders, the Senior Special Advisor will be responsible for the following:
1. Strategic Leadership and Policy Support:

• Lead the development and operationalization of national strategies, policies, standards, and guidelines related to field epidemiology and public health emergency management (PHEM), ensuring alignment with national priorities and international best practices.
• Facilitate high-level engagement with government counterparts, partners, and donors to strengthen program ownership and sustainability.

2. Technical Advisory and Knowledge Management:

• Provide technical advice to the Human Resources for Health Development and Improvement Lead Executive Office, advisory bodies, and technical working groups on health workforce development, surveillance systems, emergency preparedness and response, and epidemiological best practices.
• Promote evidence-based decision-making through the generation, synthesis, and dissemination of strategic information and lessons learned

3. Programme Development and Implementation:

• Lead the design, development, and quality assurance of Field Epidemiology and Laboratory Training Program (EFELTP) concepts, proposals, and annual work plans.
• Ensure effective implementation, monitoring, and reporting of program activities in line with approved frameworks and donor requirements.
• Ensure efficient planning and management of program operations across national and sub-national levels, including budgeting, financial oversight, logistics, and compliance with the MOH rules and regulations.
• Monitor program performance and ensure timely delivery of outputs and results.

4. Capacity Development and Institutional Strengthening:

• Strengthen national and sub-national capacity in applied epidemiology through the development and delivery of competency-based training programs (Advanced and Intermediate), including curriculum enhancement, mentorship, and field supervision.

5. Surveillance, Preparedness, and Emergency Response:

• Support the strengthening of integrated disease surveillance systems, including data analysis, interpretation, and use for action.
• Coordinate and provide technical oversight for outbreak investigations and public health emergency responses, ensuring timely and effective interventions.

6. Partnerships and Resource Mobilization:

• Establish and maintain effective partnerships with key stakeholders, including multilateral and bilateral agencies, academic institutions, and professional networks.
• Contribute to resource mobilization efforts, including proposal development and donor engagement.

• EDUCATIONAL BACKGROUND:
• Master of Public Health (MPH) in Field Epidemiology is required.

WORK EXPERIENCE:

• Minimum Experience: At least 16 years of proven professional work experience across public health sectors.
• Of the total experience required, a minimum of 10 years of proven work experience dedicated to high-level advisory and coordination roles within the Field Epidemiology and Laboratory Training Program (FELTP), including:
• Senior EFELTP National Resident Advisor/Program Coordinator (Intermediate): Leading the development of agency-wide strategies, curriculum revision, and technical design for health research.
• Special Advisor for FELTP: Providing technical solutions to national PHEM advisory councils and managing day-to-day FETP operations at the university and regional levels.

Required Skills

• Strong analytical capabilities
• Demonstrated ability to work as part of a team and personal qualities of integrity and credibility
• Excellent verbal and written communication skills with exceptional attention to details
• Ability to work under pressure, stay on track, and meet deadlines
• Analytical and problem-solving abilities
• Proven ability to produce precise and intelligible reports and office briefs in line with the requirements of the African Union.
• Able to operate in a multicultural environment
• High level of autonomy at work, yet with profound team spirit
• Adaptive, patient, resourceful, resilient, and flexible
• Pro-active and solution-oriented
• LANGUAGE REQUIREMENTS:
• Proficiency in English.

ACCOUNTABILITY:

• Both the Civil Service and MoH/RHB rules and regulations will be applied to guide the advisor’s day-to-day activities and performance. As new priorities emerge, the MoH may periodically revise the Terms of Reference (TOR) for this position