FH Ethiopia vacancy

Job Summary

Review projects commodity reports and their supporting documents; prepare monthly/quarterly commodity reports to donors/regional offices. Responsible to reconcile commodity records of the project with with each store sites. He/she will advise project Commodity Storekeepers on monthly commodity reporting, donor’s policy and procedure in handling food aid commodity. He/she is responsible to keep track of commodity movement records FDP to final distribution.

Principal Responsibilities

• Ensure that the PW attendance sheet reconcile with BML
• Sensitize & insure the communities on distribution allocation/entitlements to each household before the distribution takes place.
• Ensure complaint register is in place with adequate information dissemination system in connection with the distribution,
• Ensure a banner with allocation allowances clearly visible to the beneficiaries is put up in each distribution point during the distribution day.
• Manage and assign specific tasks to the commodity distributors.
• Ensure the scooping materials are used and in line with the allocated entitlement before every distribution is started.
• Ensure copies of all distribution documents are properly kept and filed i.e. the PASS (payroll), CIN, attendance sheet and other relevant documents.
• Together with Food monitors Conduct trainings for scoopers and food distributors on food management
• Fill and document commodity distribution monitoring report on each distribution date by FDP.
• Insure key message of the day are delivered by FH/stakeholders on the distribution day.
• Follow the General policy guidelines of the USAID and FH Ethiopia including the code of conduct
• Attend pre and post distribution meetings with the commodity distributors, scoopers and community leaders.

SAFEGUARDING POLICY

FH strives to provide an environment free from sexual exploitation and abuse and harassment in all places where relief and development programs are implemented. FH holds a zero-tolerance policy against sexual exploitation and abuse and harassment. FH expects its employees to maintain high ethical standards, protect organizational integrity and reputation, and ensure that FH work is carried out in honest and fair methods, in alignment with the FH Heartbeat and safeguarding and associated policies. Violations to stated policies will be subject to corrective action up to and including termination of employment.

GENDER RESPONSIBILITY

• Provide adequate time to staff to participate in gender sensitivity workshops and related events.
• Through observation, interviews, and spot-checks, ensure that the staff planning process is gender sensitive.
• Build a better gender balance in staffing through affirmative action.
• Observe if women staff are as involved as men in high-profile activities such as interaction with visitors and chairing meetings, and take corrective action if warranted.
• Encourage female staff to participate in external networks (local and regional), as well as seminars and cross visits.
• Facilitate open and regular discussions with staff on about the work environment, policies, and values convenient to gender

SAFETY & SECURITY RESPONSIBILITY

• Encourages compliance of Safety and Security principles and policies of the organization by all staffs;
• Visiting project Offices and operational areas periodically to meet staff and making sure that all staff members are aware of the safety and security procedures;
• Explains to staffs the reasoning behind the organization’s safety and security policies and procedures
• Organizing local training sessions, such as First Aid, Fire Safety, and Defensive Driving for staff members. If possible, he/she should conduct briefing and training sessions himself/herself;
• Ensures that safety and security objectives are added to performance reviews and evaluations of all staff members;
• Encourages staff to adopt safe and secure practices. Ensuring that updated personnel information related to safety (Record of Emergency Data) and security management are kept in Human resources.

Job Level Specifications

• Full agreement with FH’s Christian foundation and beliefs as expressed in The Heartbeat: our Values, Vision, and Purpose.
• Strong Interpersonal skills,
• Emotional maturity,
• Cross-cultural Sensitivity,
• Ability to work effectively under pressure

Education/ Experience

BSC in Accounting or any Related field of Study with 2 years related experience in a relevant position Preferably in INGO Setting. Previous experience working in a similar position with PReSERVE Project is an added advantage.

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Distinguishing Competencies

• Strong computer skill and knowledge in the area of MS word, MS Excel, MS Access, PowerPoint and email communication.
• High level of initiative taking.
• Training on gender mainstreaming, gender analysis, community dialogue facilitation skills is an added advantage

Language

• Proficiency in both spoken and written English. Ability to write reports and business correspondence. Knowledge of local language of the intervention area is preferred.

Supervisory Responsibility

• The position holder supervises Commodity Storekeepers, Commodity Distributors and Commodity Distribution Supervisors.

Job Summary

Responsible for exploration survey, feasibility study and detail design of water and irrigation schemes; monitors and supervises irrigation and water supply activities.

Principal Responsibilities

Key Result #1 – Planning and reporting

1. Prepares plan of action and budget for the component;

2. Prepares periodical reports on the irrigation and water program;

Key Result #2 – Implementation

1. Makes reconnaissance survey and conducts feasibility study and detail design of water and irrigation activities;

2. Produces technical papers and drawings for the water and irrigation activities;

3. In consultation with the immediate supervisor, be responsible for the employment and management of staff under his/her supervision;

4. Be responsible for the relevant training of the beneficiaries and project staff;

5. Works with the concerned government bodies;

6. Provides technical assistance to the other components as required;

Key Result #3 – Monitoring

Supervises and monitors the construction of water supply and irrigation schemes and ensures that they are carried out as designed and planned;

Safeguarding Policy

FH strives to provide an environment free from sexual exploitation and abuse and harassment in all places where relief and development programs are implemented. FH holds a zero-tolerance policy against sexual exploitation and abuse and harassment. FH expects its employees to maintain high ethical standards, protect organizational integrity and reputation, and ensure that FH work is carried out in honest and fair methods, in alignment with the FH Heartbeat and safeguarding and associated policies. Violations to stated policies will be subject to corrective action up to and including termination of employment.

Gender Responsibility

⮚ Provide adequate time to staff to participate in gender sensitivity workshops and related events.

⮚ Through observation, interviews, and spot-checks, ensure that the staff planning process is gender sensitive.

⮚ Build a better gender balance in staffing through affirmative action.

⮚ Observe if women staff are as involved as men in high-profile activities such as interaction with visitors and chairing meetings, and take corrective action if warranted.

⮚ Encourage female staff to participate in external networks (local and regional), as well as seminars and cross visits.

⮚ Facilitate open and regular discussions with staff on about the work environment, policies, and values convenient to gender issues.

Safety & Security Responsibility

⮚ Encourages compliance of Safety and Security principles and policies of the organization by all staffs;

⮚ Visiting project Offices and operational areas periodically to meet staff and making sure that all staff members are aware of the safety and security procedures;

⮚ Explains to staffs the reasoning behind the organization’s safety and security policies and procedures

⮚ Organizing local training sessions, such as First Aid, Fire Safety, and Defensive Driving for staff members. If possible, he/she should conduct briefing and training sessions himself/herself;

⮚ Ensures that safety and security objectives are added to performance reviews and evaluations of all staff members;

⮚ Encourages staff to adopt safe and secure practices. Ensuring that updated personnel information related to safety (Record of Emergency Data) and security management are kept in Human resources.

Job Level Specifications

⮚ Full agreement with FH’s Christian foundation and beliefs as expressed in The Heartbeat: our Values, Vision, and Purpose.

⮚ Strong Interpersonal skills,

⮚ Emotional maturity,

⮚ Cross-cultural Sensitivity,

⮚ Ability to work effectively under pressure

Experience

⮚ 3 years related experience in a relevant position Preferably in INGO Setting. Previous experience working in a similar position with PReSERVE Project is an added advantage.

Education/Certifications

⮚ Bsc in Irrigation Engineering/ Hydraulic Engineering or relevant field of study.

Distinguishing Competencies

⮚ Strong computer skill and knowledge in the area of MS word, MS Excel, MS Access, PowerPoint and email communication.

⮚ High level of initiative taking.

Language

⮚ Proficiency in both spoken and written English. Ability to write reports and business correspondence.

Job Summary

Review projects commodity reports and their supporting documents; prepare monthly/quarterly commodity reports to donors/regional offices. Responsible to reconcile commodity records of the project with with each store sites. He/she will advise project Commodity Storekeepers on monthly commodity reporting, donor’s policy and procedure in handling food aid commodity. He/she is responsible to keep track of commodity movement records FDP to final distribution.

Principal Responsibilities

Key Result #1 – Process commodity payments, Commodity receipts/collections, and management

1. Checks all payment commodity documents, payment for allocation and other related issues prior to the project manager’s approval.
2. Receive information on the food allocation of the woreda for the year from Commodity team in Addis Ababa
3. Manage any warehouse or food stock in the designated area under FH control to ensure safe, orderly, clean, and vermin-free storage.
4. Maintain inventory control and conduct at least monthly physical inventories to ensure that losses are controlled in storage.
5. Prepare distribution plans in coordination with the project partners to ensure the timely delivery of the required commodities at each distribution site
6. Maintain complete lists of all program beneficiaries; including, types, quantities, and dates of rations received by each (as verified by signature or thumbprint of the beneficiary) and reconcile with original consignments
7. Set up complain and response mechanisms in all final Distribution points.
8. Establish post Monitoring and Distribution systems in FDP, and ensure the activities are conducted with M&E.
9. Conduct field trips to ensure compliance of, commodity and warehouse management standards
10. Oversee if there existed strong filed supervision by Commodity Distribution Supervisors, and provide on the site capacity building.
11. Do reconciliation of warehouse, CTS and other commodity records and take timely corrective actions if there existed discrepancies.
12. Manage Field to verify that distribution has occurred according to the intentions of the donor and FHE, noting anomalies and taking swift action to notify the Commodities coordinator/Manager when abuses are suspected.

Key Result #2: payment

1. Receive attendance sheet for the PW beneficiaries from the Woreda office of Agriculture
2. Enter attendance sheet data into RPASS supported by Commodity Supervisor and team after verifying that the list is consistent with the MBL list already provided
3. Communicate the Project Manager in case of any inconsistencies between the MBL and attendance sheet lists for corrective action
4. Produce payroll based on the corrected information and get checked by the Project Admin and Finance Officer
5. Secure approval from the PM and pass it for verification both in hard and electronic copies
6. Follow up on timely cash transfer to the beneficiaries account via
7. Monitor cash disbursements to ensure that disbursement is conducted in accordance to the established procedure after verifying clients and clients are receiving their entitlements;
8. Send weekly and monthly cash disbursement updates to E-Payment and Partnership Advisor on a timely manner and with quality
9. Ensure that Commodity staff are monitoring e-payment activities & receive reports to take corrective actions
10. Conduct timely supervision to verify reasons for those who failed to take their cash on time and produce timely report to be submitted to the Project manager and E-Payment and Partnership Advisor

Key Result #3 – Recording commodity movements, produces commodity reports for Addis office review

1. Obtains monthly commodity status report from the storekeepers, supervisor and reconcile with the ledger and stock record and send to senior commodity officer.
2. Record commodity movements by commodity type and distribution site
3. Prepares monthly commodity movement summaries for the project and submit to the Head Office on time.
4. Advice the Project Manager and PSNP officer with regard to commodity management.
5. Prepares monthly, quarterly, and annual project commodity reports.
6. Keep attendance sheet, payroll of PW & PDS transfer.
7. Prepare monthly IC (central information) report.
8. Enter PASS data and prepare PSNP client payroll.
9. Responsibility for commodity accounting and reporting for the FH Ethiopia in both development and emergency programs.
10. In the event the CTS system is deployed in the centralized locations where the project information is consolidated, work with the project warehouse keeper to make sure field information is transferred from the project offices to the main office on timely manner and with quality

11. Submission of data packages and reports on a monthly basis to the Senior Commodity officer

    SAFEGUARDING POLICY

FH strives to provide an environment free from sexual exploitation and abuse and harassment in all places where relief and development programs are implemented. FH holds a zero-tolerance policy against sexual exploitation and abuse and harassment. FH expects its employees to maintain high ethical standards, protect organizational integrity and reputation, and ensure that FH work is carried out in honest and fair methods, in alignment with the FH Heartbeat and safeguarding and associated policies. Violations to stated policies will be subject to corrective action up to and including termination of employment.

GENDER RESPONSIBILITY

• Provide adequate time to staff to participate in gender sensitivity workshops and related events.
• Through observation, interviews, and spot-checks, ensure that the staff planning process is gender sensitive.
• Build a better gender balance in staffing through affirmative action.
• Observe if women staff are as involved as men in high-profile activities such as interaction with visitors and chairing meetings, and take corrective action if warranted.
• Encourage female staff to participate in external networks (local and regional), as well as seminars and cross visits.
• Facilitate open and regular discussions with staff on about the work environment, policies, and values convenient to gender

SAFETY & SECURITY RESPONSIBILITY

• Encourages compliance of Safety and Security principles and policies of the organization by all staffs;
• Visiting project Offices and operational areas periodically to meet staff and making sure that all staff members are aware of the safety and security procedures;
• Explains to staffs the reasoning behind the organization’s safety and security policies and procedures
• Organizing local training sessions, such as First Aid, Fire Safety, and Defensive Driving for staff members. If possible, he/she should conduct briefing and training sessions himself/herself;
• Ensures that safety and security objectives are added to performance reviews and evaluations of all staff members;
• Encourages staff to adopt safe and secure practices. Ensuring that updated personnel information related to safety (Record of Emergency Data) and security management are kept in Human resources.

• Full agreement with FH’s Christian foundation and beliefs as expressed in The Heartbeat: our Values, Vision, and Purpose.
• Strong Interpersonal skills,
• Emotional maturity,
• Cross-cultural Sensitivity,
• Ability to work effectively under pressure

Experience

• 3 years related experience in a relevant position Preferably in INGO Setting. Previous experience working in a similar position with PReSERVE Project is an added advantage.

Education/Certifications

• B.A Degree in Accounting or related field of study

Distinguishing Competencies

• Strong computer skill and knowledge in the area of MS word, MS Excel, MS Access, PowerPoint and email communication.
• High level of initiative taking.
• Training on gender mainstreaming, gender analysis, community dialogue facilitation skills is an added advantage

Language

• Proficiency in both spoken and written English. Ability to write reports and business correspondence. Knowledge of local language of the intervention area is preferred.

Supervisory Responsibility

• The position holder supervises Commodity Storekeepers, Commodity Distributors and Commodity Distribution Supervisors.

Job Summary

Provide technical support in the training of staff and the design and evaluation of rural livelihoods programs in protracted and post crises locations

Principal Responsibilities

Key Result #1. General Responsibilities

• Deliver regular training to the targeted households through Agricultural Cascade Extension Model;
• Restoring and transforming sustainable crop and livestock production, off-farm income generation and employment pathway
• Familiarity with the GoE’s agricultural extension system;
• Ensure the target producers linked with markets and viable value chains;
• Facilitate the promotion of nutrition-sensitive agriculture practices;
• Deliver training Increasing access to financial services (e.g. financial literacy, generating savings, and access to credit);
• Ensure livelihood promoters implementing various livelihood activities in result oriented manner;
• Knowledge of GoE’s PSNP-4 Livelihood pathways (Crop and Livestock, off-farm income generation and employment pathways) and Extension system;
• Work experience in similar organization;
• Knowledge of Value chains and business plan development;
• Familiarity in working with Research centers, TVET, one stop service center, RuSaCCos at rural setting
• Involve in planning, implementation, budget management and reporting of livelihood and agriculture component in the project
• Liaise with other NGOs, research centers, relevant Government agencies, private sector to ensure good coordination of efforts, avoid duplication, share lessons and approaches for maximizing impact.
• Provide robust support to the project manager in the area of Livelihood and agriculture; design, implementation, monitoring and evaluation.
• Ensure FHE Ethiopia’s Self Help Group (SHG) methodology and strategies are employed and promoted

Safeguarding Policy

FH strives to provide an environment free from sexual exploitation and abuse and harassment in all places where relief and development programs are implemented. FH holds a zero-tolerance policy against sexual exploitation and abuse and harassment. FH expects its employees to maintain high ethical standards, protect organizational integrity and reputation, and ensure that FH work is carried out in honest and fair methods, in alignment with the FH Heartbeat and safeguarding and associated policies. Violations to stated policies will be subject to corrective action up to and including termination of employment.

Gender Responsibility

• Provide adequate time to staff to participate in gender sensitivity workshops and related events.

• Through observation, interviews, and spot-checks, ensure that the staff planning process is gender sensitive.

• Build a better gender balance in staffing through affirmative action.

• Observe if women staff are as involved as men in high-profile activities such as interaction with visitors and chairing meetings, and take corrective action if warranted.

• Encourage female staff to participate in external networks (local and regional), as well as seminars and cross visits.

• Facilitate open and regular discussions with staff about the work environment, policies, and values convenient to gender issues.

Safety & Security Responsibility

• Encourages compliance of Safety and Security principles and policies of the organization by all staffs;

• Visiting project Offices and operational areas periodically to meet staff and making sure that all staff members are aware of the safety and security procedures;

• Explains to staffs the reasoning behind the organization’s safety and security policies and procedures

• Organizing local training sessions, such as First Aid, Fire Safety, and Defensive Driving for staff members. If possible, he/she should conduct briefing and training sessions himself/herself;

• Ensures that safety and security objectives are added to performance reviews and evaluations of all staff members;

• Encourages staffs to adopt safe and secure practices. Ensuring that updated personnel information related to safety (Record of Emergency Data) and security management are kept in Human resources.

⮚ Full agreement with FH’s Christian foundation and beliefs as expressed in The Heartbeat: our Values, Vision, and Purpose.

⮚ Strong Interpersonal skills,

⮚ Emotional maturity,

⮚ Cross-cultural Sensitivity,

⮚ Ability to work effectively under pressure

Experience

⮚ 3 years related experience in a relevant position Preferably in INGO Setting. Previous experience working in a similar position with PReSERVE Project is an added advantage.

Education/Certifications

⮚ Bsc in Agriculture or relevant field of study.

Distinguishing Competencies

⮚ Strong computer skill and knowledge in the area of MS word, MS Excel, MS Access, PowerPoint and email communication.

⮚ High level of initiative taking.

Language

⮚ Proficiency in both spoken and written English. Ability to write reports and business correspondence.

Supervisory Responsibility

• The position gives technical supervision to the Community Promoters regarding livelihood and agriculture .

Job Summary

Responsible for planning, implementation, monitoring and reporting of the JEOP Early Warning activities planned in the APT as per the expected standards and timely reporting, sharing and documentation of the reports and EW data. Facilitate/provide capacity building training to woreda and kebele stakeholders.

Principal Responsibilities

Safeguarding Policy

FH strives to provide an environment free from sexual exploitation and abuse and harassment in all places where relief and development programs are implemented. FH holds a zero-tolerance policy against sexual exploitation and abuse and harassment. FH expects its employees to maintain high ethical standards, protect organizational integrity and reputation, and ensure that FH work is carried out in honest and fair methods, in alignment with the FH Heartbeat and safeguarding and associated policies. Violations to stated policies will be subject to corrective action up to and including termination of employment.

Gender Responsibility

⮚ Be aware of the stereotypes about women’s and men’s capacities, and discuss how they influence staff, in assigning responsibility, and in managing resources at unit and organization level.

⮚ Be able to describe how gender issues relate to one’s job responsibilities and how gender equity can be promoted through the execution of those responsibilities.

⮚ Be familiar with the local Gender Focal Point(s), and go to her/him to learn more about gender issues, or when there is a gender grievance or harassment issue to resolve

⮚ Within each project and department, discuss FH’s Gender & Diversity and Sexual Harassment and sexual exploitation Policies, so that all staff are conversant with them.

⮚ Refrain from any comments or gestures that indicate prejudicial views of female staff, especially female supervisors.

⮚ In each Project and Head Office, ask women staff what changes would make it more “gender-friendly”, organization and implement the recommendations

Safety & Security Responsibility

⮚ Each FHE staff member should adhere to all pertinent policies concerning safety and security policy of FH. Lapses in safe conduct can jeopardize the health and welfare of all staff.

⮚ Every FHE staff member has an obligation to learn and understand the security situation where they are located.

⮚ Each FHE staff member should adhere to all pertinent policies concerning safety and security. This includes, but not limited to, personal safety, road safety, etc.

⮚ Has a responsibility to become familiar to social, cultural and other associated features of their duty stations;

⮚ Abstains from inappropriate or offensive behavior that can put FHE in a difficult position, impair operations, and jeopardize the health and welfare of all staff of FHE.

⮚ All FHE staff should promotes safe conducts and exercises caution in all work activities; staff should accountable for own personal and professional actions and conduct;

Job Level Specifications

• Full agreement with FH’s Christian foundation and beliefs as expressed in The Heartbeat: our Values, Vision, and Purpose.
• Strong Interpersonal skills,
• Emotional maturity,
• Cross-cultural Sensitivity,

• Ability to work effectively under pressure

  High level of initiative taking.

  Excellent computer skill and knowledge in the area of MS word, MS Excel, PowerPoint and email communication.

  Excellent meeting or training workshop organizing and facilitation skills

  Data collection, cleaning and encoding experience is an asset

  Knowledge of USAID Rules and Regulations is an asset

  Excellent report writing and documentation skill

Education and Experience

• BSc/BA Degree in Agriculture, Agriculture Extension, Disaster Risk Reduction, NRM, Climate change or in other related field of study.
• A Minimum of Two Years experience preferably in INGOs with Emergency Context

Distinguishing Competencies

⮚ Strong computer skill and knowledge in the area of MS word, MS Excel, MS Access, PowerPoint and email communication.

⮚ High level of initiative taking.

Language

⮚ Proficiency in spoken and written Amharic and /or local language of the operational area and, basic understanding of English required;

Supervisory Responsibility

This position has no supervisory responsibility. and the position JD is subject to Revision