International Rescue Committee Vacancy

Job Overview/Summary:

Under the direct supervision of the Field Coordinator and with technical support from the Deputy Director of Supply Chain, the Supply Chain Manager is a management-level position responsible for the strategic and operational oversight of all supply chain functions within the Field Office. The position holder is expected to lead with integrity, ensuring seamless coordination between Program, Operations, and Finance teams. The Manager is responsible for professionalizing supply chain services and ensuring full compliance with IRC Global policies and donor requirements.

Major Responsibilities

Human Resource Management & Leadership

• Directly manage and lead the Field Office Supply Chain department, including Procurement, Warehouse, Asset Management, and Fleet/Transport staff.

• Proactively identify staff capacity gaps, providing targeted training, mentoring, and technical coaching to ensure a high-performing team.

• Lead the recruitment and orientation of new Supply Chain staff, ensuring they are fully integrated into IRC’s systems (including Integra) and protocols.

• Drive performance excellence by setting clear Key Performance Objectives (KPOs), conducting regular 1-on-1 feedback sessions, and completing timely annual evaluations.

• Foster a collaborative departmental culture through scheduled meetings to discuss priorities, progress, and challenges, while ensuring a transparent grievance-handling process.

• Oversee workforce planning, including the management of annual leave schedules to ensure business continuity and coordinating with HR/Finance for timely departmental administrative needs (OT, safety equipment, etc.).

• Review and finalize quality departmental reports, ensuring data-driven insights are submitted timely to both line and technical management.

• Conduct regular technical monitoring visits to project locations and camps to audit supply chain functions, providing on-site support and tracking action points for improvement.

Procurement Management (Goods and Services)

• Lead Supply Chain engagement in Project Cycle Management (PCM) meetings (PDM, POM, PIM, PLM), ensuring procurement strategies are aligned with program implementation timelines.

• Analyze BvA (Budget vs. Actual) PBI reports for prioritized grants, identifying slow-burn rates and implementing Supply Chain corrective actions to meet donor deadlines.

• Manage the Item Forecast (IF) process, providing technical support to program leads and ensuring requirements are accurately uploaded to the Integra system and assigned to the procurement team.

• Oversee quarterly market assessments and ensure the vendor database is continuously updated in accordance with IRC procurement procedures.

• Review and authorize monthly price rosters, ensuring they are extracted from the system and shared with relevant stakeholders for budget planning.

• Ensure a transparent and responsive procurement process is maintained as the office norm, strictly adhering to IRC, donor, and government regulations regarding fraud and conflict of interest.

• Manage service and lease contractual agreements, ensuring they are signed as per the authorization level and that all legal, tax, and performance terms are fulfilled.

• Directly manage the operations budget for vehicle maintenance, office supplies, and facilities, ensuring all expenditures are planned, tracked, and utilized for their intended purposes.

Warehouse and Assets Management

• Accountable for the integrity of inventory management, ensuring all IRC standard policies and procedures are strictly maintained across all storage facilities.

• Direct the tracking and record-keeping of all assets via the Integra system, ensuring compliance with both IRC and donor-specific asset management policies.

• Lead monthly and annual warehouse inventory surveys, including spot checks, and report discrepancies or action points to the Deputy SC Director and Field Coordinator.

• Advise Program and Field leadership on inventory balances and aging stock, ensuring timely distribution or disposal actions are taken to minimize waste.

• Supervise the end-to-end warehouse workflow, including product receipting, physical quality inspections, and standardized picking/packing protocols.

• Coordinate the year-end property survey, ensuring high-quality reporting and reconciliation for the Country Office.

Fleet and Vehicle Management

• Oversee the strategic allocation of the field office fleet, ensuring all sectors have equitable and efficient vehicle access based on priority.

• Maximize vehicle utilization by reviewing weekly plans and exercising high-level prioritization across programs and operations.

• Manage the maintenance and service schedule for the entire fleet, including motorbikes, and ensure fuel utilization is tracked and recorded in line with IRC standards.

• Analyze vehicle operating costs on a monthly basis, providing efficiency recommendations to the Field Coordinator and Deputy SC Director.

• Ensure all transport and safety policies are strictly respected by drivers and passengers alike to minimize organizational risk.

Safeguarding Responsibilities: –

• Promote and actively participate in initiatives and efforts to build team engagement, inclusion and cohesion in IRC [team/office]
• Foster ongoing learning, honest dialogue and reflection to strengthen safeguarding and to promote IRC values and adherence to IRC policies

Educational Requirements:

• BA Degree in Logistics, Supply Chain Management, Accounting, Economics, Business Management, or a related field.

• Minimum of 5 years of professional experience for BA holders (or 3 years for MA holders), with at least 2 years in a supervisory or management role.

Preferred experience & skills:

• Proven leadership skills with the ability to manage multi-disciplinary teams in a dynamic, high-pressure environment.

• Strong project management knowledge, specifically the ability to plan and monitor the supply chain components of emergency health or humanitarian programs.

• Advanced analytical and problem-solving skills, with high proficiency in Microsoft Office and ERP systems (Integra/Microsoft Dynamics 365).

• Exceptional organizational skills, with a demonstrated ability to prioritize tasks and deliver high-quality work within strict deadlines.

• Expertise in managing change and fostering a positive, professional code of conduct within a team.

Language Skills:

• Excellent verbal and written communication in English, and local language

Certificates or Licenses:

• Renewed professional license.

Technical Support and Capacity Building

• Perform all necessary actions to ensure the smooth implementation of health promotion (HP) activities implemented under assigned field office.

• Responsible for the design/development of a regular updated health promotion strategy, activities, tools and monitoring system.

• Follow up and support the HP team on the implementation of the HP activities

• Ensure participatory approaches and patient/community consultation before and during implementation of the HP strategy.

• Ensuring that the right process is followed for the design of the health education materials and participatory methods. (pretesting, validation of content, translation)

• Provide technical input and support to situation analysis (Rapid assessments/surveys /feedback monitoring) and ensure final reporting and information sharing with the project team.

• Supervision of the implementation of community-based surveillance (data collection, active case finding, linkage to care, tracing)

• Support the HP team in the organization of community meetings.

• Contribute to the updated community mapping (community mapping, stakeholders, etc.)

• Document on lessons learned and share experiences (eg. meeting report)

• Ensure regular collaboration with other health and Nutrition teams, WASH, ERD, education and protection to better implementation and performance

• Managing and supervision of the quality of the HP activities done by the HP team at field level (based on a supervision checklist).

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Programs Management

Grant and Budget Monitoring and Management

• Ensure that project activities and spending are fully in compliance with the donor regulations.

• Ensure project plan, progress updates are developed with the involvement of all concerned bodies for all new HP projects and presented well on the PCMs.

• By discussing with the FC, Finance and other relevant sectors ensure that project cycle Meetings/PCMs (POM, PRM and PCM) are held on time and action points of the meetings are implemented timely.

• Ensure that the vacant positions under the assigned field office health departments were initiated timely, recruitments managed and on board within less than 60 days by working closely with P&C and other concerned bodies. Ensure that program is implemented in a cost-effective manner, within the approved budget framework and make sure that burnt rate is up to the expected level and monitor that all expenses related to the project are planned, feasible, reasonable, appropriate, and realistic.

• Ensures that project health promotion team develops realistic and strategically focused implementation plans and are supported by individual operation plans of the field office program staff.

• Lead the regular reviewing of project Integra and share recommendations and follow up on the implementation of action points.

Reports and Proposals

• Prepare regular updates and share with Field Coordinator, Health Coordinator and other relevant bodies as required.

• Produce the required weekly, monthly/quarterly/annual reports on health responses under her/his supervision and share to the concerned body.

• Actively take part in need assessment, concept preparation, proposal development and budgets for future emergency responses and other health programs by IRC Ethiopia as required.

• Prepare and share detailed MMR, Weekly progress update, regular government and donor reports, lesson learned, success stories, and other reports to the supervisors and other concerned bodies within their due date.

Monitoring and Evaluation

• Regular field monitoring visits to the intervention areas (where IRC is responding for health emergencies and development programs) and provide technical support for field teams and make sure the projects are on the right track in all aspects.

• Share field visit feedback with clear SMART action points and follow up on the progress of those action points.

• Support the health in Addis and actively participate in internal and external evaluation of Health response interventions.

• Ensures M&E information is used to identify gaps, improve program quality and to develop timely strategies to advance accomplishment of the program

• Ensure that gender equality, diversity and inclusion are mainstreamed in all health promotion projects under his/ her supervision.

Representation, Coordination and Working Relationship

• Attend and represent IRC health Response in relevant coordination meetings organized by Government, donors, clusters, and other NGOs. Prepare meeting notes as required and share these with all concerned.

• Participate at Regional cluster, interagency and taskforce meetings related to health interventions.

• Ensure that strong team spirit and conducive working environment established among assigned FO health team

• Ensure that there is a collaborative work relationship established between IRC health team and other departments, government bodies, IPs and clients.

Safeguarding Responsibilities: –

• Promote and actively participate in initiatives and efforts to build team engagement, inclusion and cohesion in IRC [team/office]
• Foster ongoing learning, honest dialogue and reflection to strengthen safeguarding and to promote IRC values and adherence to IRC policies

Educational Requirements:

• Degree or master’s in health fields such as health Education, public health, nursing, midwifery

Preferred experience & skills:

• Minimum of 4 Years work experience for the first-degree holder and 3 years work experience for Masters holders in health programs at INGOs that involve clinical and community-based programs
• Excellent in health promotion programs including emergency responses.
• Good project management skills. Ability to plan, organize, and supervise/monitor implementation of emergency health response programs
• Practical experience in managing of and health promotion in emergency and development programs
• Excellent verbal and written communication skills as well as, an overall ability to be clear and concise in all communications
• Strong organizational and time-management skills; proven ability to prioritize and deliver on time
• Strong analytic problem-solving skills
• Ability to work both independently and in a dynamic, cross-functional global team structure
• Good knowledge and skill in Microsoft Office suite
• Demonstrated ability to work effectively with stakeholders at all levels
• Ability to manage and work through change in a proactive and positive manner.

Language Skills:

• Knowledge of English is mandatory and
• Knowledge of the local language is desirable

Certificates or Licenses:

• Trained and certificate on Health promotion/ Education and other health related topics

Technical Support and Capacity Building

• Perform all necessary actions to ensure the smooth functioning of emergency and non-emergency health responses projects implemented under assigned field office.

• Lead IRC’s emergency and non-emergency health team operating under assigned Field Office

• Work closely with other sectoral staff– WASH, ERD, protection, MEAL, Finance, SC, P&C and others to ensure integrated approach in programme implementation in the intervention Woredas and to make the health program effective.

• Conduct health related field assessments including analysis reports and provide guidance in implementation of emergency health responses.

Programs Management

Grant and Budget Monitoring and Management

• Ensure that project activities and spending are fully in compliance with the donor regulations.

• Ensure project plan, progress updates are developed with the involvement of all concerned bodies for all new health projects and presented well on the PCMs.

• By discussing with the FC, Finance and other relevant sectors ensure that project cycle Meetings/PCMs (POM, PRM and PCM) are held on time and action points of the meetings are implemented timely.

Reports and Proposals

• Prepare regular updates and share with Field Coordinator, Health Coordinator and other relevant bodies as required.

• Produce the required weekly, monthly/quarterly/annual reports on health responses under her/his supervision and share to the concerned body.

• Actively take part in need assessment, concept preparation, proposal development and budgets for future emergency responses and other health programs by IRC Ethiopia as required.

• Prepare and share detailed MMR, Weekly progress update, regular government and donor reports, lesson learned, success stories, and other reports to the supervisors and other concerned bodies within their due date.

Monitoring and Evaluation

• Regular field monitoring visits to the intervention areas (where IRC is responding for health emergencies and development programs) and provide technical support for field teams and make sure the projects are on the right track in all aspects.

• Share field visit feedback with clear SMART action points and follow up on the progress of those action points.

• Support the health in Addis and actively participate in internal and external evaluation of Health response interventions.

Representation, Coordination and Working Relationship

• Attend and represent IRC health Response in relevant coordination meetings organized by Government, donors, clusters, and other NGOs. Prepare meeting notes as required and share these with all concerned.

• Participate at Regional cluster, interagency and taskforce meetings related to health interventions.

• Ensure that strong team spirit and conducive working environment established among assigned FO health team

• Ensure that there is a collaborative work relationship established between IRC health team and other departments, government bodies, IPs and clients.

Safeguarding Responsibilities: –

• Promote and actively participate in initiatives and efforts to build team engagement, inclusion and cohesion in IRC [team/office]
• Foster ongoing learning, honest dialogue and reflection to strengthen safeguarding and to promote IRC values and adherence to IRC policies

Educational Requirements:

• Degree or master’s in health fields such as public health, nursing, midwifery

Preferred experience & skills:

• Minimum of 4 Years work experience for the first-degree holder and 3 years work experience for master’s holders in health programs at INGOs that involve clinical and community-based programs

• Excellent in health programs including emergency responses.

• Ability to plan, organize, and supervise/monitor implementation of emergency health response programs

• Practical experience in managing of and health emergency and development programs

Language Skills:

• Knowledge of English is mandatory and

• Knowledge of the local language is desirable

ob Overview/Summary:

The MHN-Team leader is responsible for leading MHNT and proper implementation of Emergency Health and Nutrition response project at woreda level, focusing on both host community and IDPs site. S/he will monitor project activities and targeted health facilities in the project implementation areas. Collaborate with Health and Nutrition managers to support woreda health office’s capacity building. This position will be based at xx district under xx field office and will directly report to the health and Nutrition manager.

Major responsibilities include:

• Responsible for the day-to-day implementation of the mobile health team services package as per the standard

• Responsible for team planned movement and ensure all service package components of the MHNT are delivered.

• Strengthening of linkages and coordination mechanisms between community, health facilities and the Woreda health office.

• S/He is specifically responsible for adult and under five-year medical consultation and nutrition service package.

• Responsible for all supplies related issues (In/Out & stock balance) & timely flag of shortage.

Monitoring & Evaluation

• Compile and report project progress (weekly, monthly, and quarterly) and final report.

• Supervise and assess program activities to settle if monthly and quarterly indicators have been met.

• Provide technical support to evaluate the effectiveness of program implementation and recommend adjustments in goals, objectives, intervention strategies, and measurable outputs in time.

Safeguarding Responsibilities: –

• Promote and actively participate in initiatives and efforts to build team engagement, inclusion and cohesion in IRC [team/office]

Educational Requirements:

• Diploma/BSc/MSc or equivalent experience in Nursing, public Health from a recognized university/ College.
• Minimum work experience of 5 years for Diploma, 2 years for BSc and 1 year for MSc
• Trained and certified on health and Nutrition related topics (IMAM/CMAM, PHEM, IMNCI …etc)

Preferred experience & skills:

• Work experience in mobile health and nutrition services.

• Good project management skills and experience.

• Excellent interpersonal skills as well as an overall ability to be clear and concise in all communications.

• Strong organizational and time-management skills; proven record to prioritize and deliver on time.

Language Skills:

• Excellent verbal and written communication in English, and local language

Certificates or Licenses:

• Renewed professional license.