Ethiopian Red Cross Society Vacancy

Key performance area

• Acts as a primary liaison to communicate with various stakeholders on issues and problems to ensure a safe and effective office (i.e., mechanical systems, security, etc.); serves as the primary point of contact for staff concerns related to the department.

• Ensures appropriate documentation is shared and filed with the department director on all correspondence made with all stakeholders.

• Handles routine administrative matters of the humanitarian supply chain director’s Office;

• Communicates work instructions, feedback, and directives given by the director to divisions of the department, individuals, and follows up their status

• Provides administrative support in facilitating the department activities and the staff.

• Assist the department’s overall activities to ensure the function is sufficiently covered at all times.

• Makes appointments with internal and external customers on behalf of the department and reminds him/her when they are due

• Transcribes audiovisual materials; types manuscripts and documents as needed proofreads same for accuracy; drafts routine letters and correspondences; scans documents and other materials and compiles reports as instructed by the department director;

• Summarizes reports directed to the department director and presents the same on time as instructed

• Organize day-to-day office operations and procedures, including transportation, warehousing, purchasing and maintaining office supplies, and mailing and documentation.

• Assist in organizing, arranging, and scheduling regular and extraordinary meetings and discussions to be held with the department director and different stakeholders; takes minutes of meetings and gets the same duly signed by participants

• Assist in coordinating workspaces and work with the department work units to plan and execute activities of the department to enhance smooth communication and productivity.

• Oversees the coordination of the department’s work units to ensure the integration of activities for better performance and creating a good team spirit

• Ensures that the Office of the department and work units within the department is properly furnished, arranged, and kept clean

• Closely follow up the work progress of the procurement, warehouse, and transport divisions weekly/monthly plan performance and report to the director

• Summarizes reports directed to the department director and presents same on time as instructed

• Classifies and codifies all incoming documents going documents/letters/ electronic mails and properly file the same

• Manage incoming and outgoing documents, prepare reports; track office-related spending.

• Performs other related duties and responsibilities of the office as assigned by the humanitarian supply chain director.

Qualification Requirements:

• First degree/Diploma in Management, Management Information Systems, Office Management, and Secretarial Science

• 4/6 years of experience in office management and administrative support.

Specific Duties and Responsibilities

• Support the effective implementation of the organization’s Localization and National Society Development (NSD) strategies, aimed at strengthening branch-level capacity, governance, and locally-led service delivery.

• Assist in the development, rollout, and monitoring of governance frameworks that uphold transparency, accountability, and ethical leadership in all branches.

• Coordinate and deliver leadership and governance capacity-building initiatives, including structured training programs, workshops, and mentorship activities for branch managers and governing boards.

• Maintain a consistent and proactive field presence to provide technical support, assess operational realities, and ensure alignment with localization and NSD objectives.

• Represent the organization at local and regional forums, fostering constructive relationships with community leaders, local authorities, and relevant development and humanitarian actors.

• Plan, coordinate, and contribute to the reporting of all NSD activities, ensuring accurate data collection, progress tracking, and timely submission to the Manager.

• Assist in the management of the NSD budget, monitoring expenditure, preparing financial updates, and ensuring compliance with donor and organizational requirements.

• Collaborate closely with ICRC, IFRC, and Partner National Societies (PNS) to plan, implement, and review joint initiatives that support localization and institutional development.

• Contribute to the development of a comprehensive transformation plan for the National Society, providing field-based insights and recommendations on becoming more localized, community-driven, and self-sustaining.

• Support the establishment & maintenance of strategic local partnerships with government bodies, NGOs, community-based organizations, and private sector stakeholders.

• Assist in the negotiation and administration of partnership agreements, ensuring alignment with organizational objectives and community needs.

• Work collaboratively with internal departments such as finance, HR, logistics, and programs to facilitate timely and effective delivery of NSD-related activities.

• Monitor and evaluate the performance and impact of NSD initiatives, identifying challenges and proposing practical, evidence-based solutions to the Manager.

• Document best practices, lessons learned, and case studies for internal knowledge sharing, donor communication, and advocacy purposes.

• Provide targeted operational support to branches requiring specific interventions to improve governance, leadership effectiveness, or service delivery.

• Promote and advocate for localization principles and community engagement during branch visits, training sessions, and stakeholder meetings.

• Ensure the integration of localization and NSD priorities into branch-level strategic and operational planning processes.

• Support the Manager in coordinating the division’s activities, preparing meeting briefs, and ensuring administrative follow-up.

• Maintain full compliance with organizational policies, applicable national laws, and donor requirements in all assigned tasks.

• Perform any other duties as assigned by the immediate supervisor.

Job Specification

• Management, International Development, Public Administration, governance, Regional and Local development, Development studies, Business Administration, Leadership, Organizational development, Community Development, Political Science and International relation

• 6/8 years of relevant work experience, out of which 3/5 years in Senior position/s/

Specific Duties and Responsibilities

• Lead the organization’s Localization and National Society Development (NSD) strategies to strengthen institutional capacity, promote branch-level autonomy, and enhance service delivery nationwide.

• Oversee the development, implementation, and monitoring of governance frameworks to ensure transparency, accountability, and effective leadership across branches.

• Strengthen leadership and governance capacity through targeted training, mentorship programs, and structured capacity-building initiatives for branch managers and governing boards.

• Maintain a strong field presence to assess branch realities, provide hands-on support, and ensure alignment with localization and NSD priorities.

• Serve as a high-profile representative of the organization in national, regional, and community-level engagements, enhancing credibility and influence in the humanitarian and development sectors.

• Plan, coordinate, and report on all NSD activities, ensuring alignment with organizational strategies, measurable outcomes, and timely submission of progress updates to senior leadership.

• Prepare and manage the NSD program budget, ensuring efficient resource utilization, financial accountability & compliance with both organizational and donor requirements.

• Work directly with ICRC, IFRC, and Partner National Societies (PNS) to design, implement, and monitor joint initiatives that advance localization and NSD objectives.

• Develop a comprehensive transformation plan detailing how the National Society will evolve into a more localized, community-driven, and self-sustaining institution, with clear milestones and measurable targets.

• Negotiate, formalize, and manage partnership agreements to expand resources, improve service delivery, and ensure sustainable impact

• Establish, maintain, and strengthen strategic partnerships with local government bodies, NGOs, community organizations, the private sector, and other key stakeholders to enhance operational impact.

• Coordinate with internal units including finance, HR, logistics, and programs to ensure timely support for all NSD-related activities.

• Monitor and evaluate NSD progress, documenting best practices, lessons learned, and success stories for organizational learning, advocacy, and donor reporting.

• Provide targeted interventions and tailored support to underperforming branches to address operational gaps and governance challenges.

• Advocate for localization principles in humanitarian coordination platforms, national policy dialogues, and development forums.

• Integrate localization and NSD objectives into all organizational policies, operational guidelines, and strategic plans.

• Lead, mentor, and supervise the Localization & NSD Division team, fostering collaboration, innovation, and professional development.

• Ensure compliance with all organizational policies, national laws, and donor regulations in all NSD-related work.

• Perform other duties assigned by the immediate supervisor.

Job Specification

• Second/ First degree in International Relations, Humanitarian Affairs, Social Sciences, Development Studies, or a related field

• 8/10 years of relevant work experience, out of which 4/6 years in managerial position/s