Project Management Assistant (Internal/External) – Stichting Wageningen Research (SWR) Ethiopia

Project Management Assistant (Internal/External) – Stichting Wageningen Research (SWR) Ethiopia

Location: Addis Ababa (Hybrid)
Employment Type: Full-time
Career Level: Senior (5–8 years)
Application Deadline: December 22, 2025
Required Experience: 5–8 years
Reports to: Project Manager
Project: Food Futures Eastern Africa Phase II (REFOOTURE II)
Contract Duration: 1 year, renewable based on performance and funding availability

About the Organization

Stichting Wageningen Research (SWR) Ethiopia is an international non-profit organization registered in Ethiopia since March 2021 under the FDRE Agency for Civil Society Organizations. The organization focuses on advancing sustainable, inclusive, and resilient food systems throughout Ethiopia.

SWR Ethiopia manages several development and research initiatives, including the Food Futures Eastern Africa Phase II (REFOOTURE II) project—an initiative designed to rethink, redesign, and regenerate food systems for long-term sustainability. REFOOTURE emphasizes collaborative solutions and community-driven transformation in East African food systems.

Position Summary

The Project Management Assistant will support the Project Manager in coordinating, monitoring, and implementing project activities. This role requires strong administrative, organizational, and communication skills, along with the ability to work independently while collaborating across teams. The position supports project execution, reporting, documentation, and continuous process improvement.

Key Responsibilities

• Support project administration and financial monitoring, including budget tracking, expenditure review, and identifying issues requiring management attention.
• Assist with planning and monitoring project activities, timelines, deliverables, and timesheet coordination.
• Work closely with the Project Manager, project team members, and implementing partners to ensure smooth execution of activities.
• Coordinate with administrative units and staff departments as needed.
• Prepare and manage internal and external communications, including project updates and documentation.
• Organize meetings, workshops, events, and project-related gatherings.
• Take minutes and prepare documentation for project meetings, workshops, and review sessions.

Job Requirements

Educational Qualification

• Master’s degree in a relevant discipline, preferably in business economics, management, law, or related areas.

Experience

• Minimum of 5 years of professional experience in a similar role.
• Experience in project-driven research environments, preferably linked to Agriculture for Development.

Language Skills

• Excellent command of English and Amharic, both written and spoken.

Technical Skills

• Strong computer literacy: MS Word, Excel, PowerPoint, and project administration tools.
• Skilled in documentation, reporting, and handling multiple software applications.
• Excellent interpersonal and communication abilities for dealings with government, private sector, partners, and international team members.

Preferred Personal Attributes

The ideal candidate is:

• Proactive, independent, and outgoing.
• Highly organized with strong attention to detail.
• Capable of managing multiple tasks under tight deadlines.
• Customer-oriented with strong interpersonal and collaboration skills.
• Comfortable working in multidisciplinary teams.
• Able to maintain boundaries, prioritize tasks, and work efficiently.
• Open to occasional travel for project meetings and field activities.
• Focused on improving processes and contributing to overall project performance.

What We Offer

• Competitive salary aligned with the organization’s pay scale.
• Salary negotiable within the assigned range, based on skills and experience.
• Additional benefits as outlined in SWR Ethiopia’s internal HR manual.

Required Skills

• Professional written and verbal communication
• Emotional intelligence and sociability
• Strong command of Microsoft Office Suite (Word, Excel, PowerPoint, Access, Publisher, Outlook)
• Filing and document management
• Event and meeting coordination
• Attention to detail and accuracy

How to Apply

Interested applicants who meet the above criteria should submit:

1. Motivation letter explaining why they are a suitable candidate
2. Updated CV
3. Ensure the file names include the applicant’s full name

Email: info.SWREthiopia@gmail.com
Application Deadline: December 22, 2025
Subject Line: Project Management Assistant – Applicant Full Name

Duplicate submissions for the same position are discouraged.
Qualified female candidates are strongly encouraged to apply.